THE COMPLETE LMS is the abbreviation for corporate Learning Management Software or Learning Management System also known by some as AVA, Virtual Learning Environment. Another widespread term equivalent to LMS is distance learning platform or distance learning platform. All of these terms mean the same type of system.
Here’s what you’ll learn in this article:
What is Corporate Learning Management Software? What is it for?
Corporate Learning Management Software is a software application for administration, delivery and monitoring of virtual or online courses, and some of these systems also support the management of classroom courses.
Too abstract for you? You will already understand better.
Just as Microsoft Word helps you write documents and Gmail helps you manage your email, Corporate Learning Management Software is a type of software that helps you create, manage, and deliver courses over the Internet for your corporate environment. An LMS basically allows:
- Content Creation
- Course Organization
- Student Enrollment in These Courses
TheCorporate Learning Management Software platforms also have features for benchmarking and tracking user progress.
Of course, this is a more general description of the characteristics an LMS should offer. Let’s take a closer look at what are the most common features that a modern Corporate Learning Management Software has. We will also show you what are the contexts of use, what benefits does using an LMS bring and the future of this type of platform. To understand about blended learning click here.
LMS Platform Types
LMS has basically have two types Educational or Corporate.The educational platform is used by educational institutions in which they use it as a tool to operationalize the offer of courses to their students or as a tool for classroom courses. It is used as a platform for corporate education in many organizations, serving to empower employees, customers and partners of the organization.Thus, it serves as an instrument for employee development and impacts the organization’s results. Many LMS services providers specialize in platforms with features best suited to serve educational institutes, and some target specific corporate organizations. Some softwares try to permeate both worlds which are universal, corporate and educational. However, this is a huge challenge as the needs are different and the approach and language itself is different.
Here we will discuss the most common features of an LMS, but it is not necessarily necessary that the software contains all these features to be considered an LMS. It is up to you to observe which features are important for your organization. While choosing an LMS, it is important to specify the features your business.
An LMS distributes the content to its users. These are videos, audios, PDFs, general archives, animations, external links, HTML pages, SCORM packages etc. Some platforms have content authoring capabilities as well. It is a tool that allows the user to produce rich content with images, videos, text without the need of advanced knowledge.
Tests and research
Also very common for the LMSs is the ability to create assessments& surveys with different types of questions. Some examples:
- Multiple choice
- True or false
- Relationship between columns
- Open answer
- Numeric response
Specifying settings such as test completion time, weight of questions, randomized test generation are other possibilities that LMSs often offer.
Web conferencing and chat
For some training types, synchronous interaction for the participants and the mentor may be important. The ability to meet virtually over the internet in real time using video, audio & text capabilities are common across these platforms.
Forums are a resource for proposing and discussing a specific topic. They are one of the most popular features of a Corporate Learning Management Software. The participants comment and answer in an organized way to solve the issues others are facing. Today forums collaborate for capabilities not only for content like text but also video, images, audio, links, etc. Many have built-in social networking features as well, like liking, rating, and tagging specific people in discussions.
The social learning is the most effective ways tolearn knowledge. Today, most learning platforms have informal learning networks that make it possible for users to connect, publish content, and interact privately or publicly.
Many platforms today are counting on gamification features. These features are the awarding of points, badges or achievements to users as they perform actions such as:
- Finish a training
- Get a higher than expected grade on an assessment
- Contribute materials on the platform
These features motivate users to always be accessing the platform more and training more. Some organizations even award awards based on employee performance in training.
Tasks and checklists
They are features of a Corporate Learning Management Software that allow users to submit files and content or perform tasks that can be evaluated by a senior or a manager for example. The checklist feature, specifically, can be very interesting to conduct a post-training assessment of its application in practice.
This feature allows companies to market courses online. Typically, the human capital management and learning platforms allow you to create a catalog of organized courses, informing the value and allowing users to pay for the platform itself. This e-commerce feature can be used, for example, to monetize training that already needs to be created for the internal public and to be offered to an external public.
LMSs that also support on –site course management have resources to perform user attendance (attendance) accounting as well as manage all class schedules and resources. These platforms allow for instructor allocation, necessary equipment, classroom schedule management, classroom and instructor resources to avoid conflict.
Reports and dashboards
These analytical features are increasingly needed these days. Ideally, LMS gives you the ability to configure what information and how the information should be presented. Many LMSs are relying on a kind of report builder that allows administrators to create their own reports and dashboards with graphs of different types to suit their needs.
Advantages and Benefits of a Corporate Learning Management Software
The advantages and benefits of using an LMS depend on its context of use. In the case of educational institutions, it is a key player in the provision and management of distance learning courses and also in its use as a digital student support platform. Now when we think of corporate education. The need for an LMS for the company to use for its employees is not always the advantage and benefit , but clear. Below we outline the key reasons and benefits that implementing an LMS platform can bring to an organization:
This is one of the first drivers that appear to influence the implementation of a learning management system. An LMS reduces or eliminates various costs related to face-to-face training. If any part of the training does not need to be conducted in person, or even all of it, you directly eliminate the costs of using the site and moving people to conduct the training. In addition, once a course is implemented via the platform it can be used recurrently to empower more people.
Many organizations have instructions that are essential for everyone or a given group of employees to get their work done properly. Certain organizations are even audited for the training and guidance they need to pass on to their employees, and may receive penalties and fines if they do not comply with regulations. In this context the LMS allows to be indicated and tracked all the training that each employee profile must do. This can systematize the control of who did and who did not do certain training. Many learning platforms have specific compliance tracking features, such as course expiration dates, stating that the employee has to recertify. This functionality ensures that the organization always complies, for example.
Employees who receive corporate training are often more engaged than those who are not targeted for training. Engagement is reflected in productivity and increased results of organizations. Learning management systems in this sense allow employees to do more training and to follow at their own pace.
Agility in training
Today, with the existing functionality in LMS is very fast to create a training. There is not always a need to build content. One can simply use existing content available on the Internet and then create a content trail within a course to provide the user with the necessary knowledge and control their access to each of the materials. This makes it much faster for a large number of people to make necessary content available in a systematic and follow-up manner.
The Corporate Learning Management Software also assists in a diagnosis of the employees of an organization. Several data are stored in the system from access, successful or unsuccessful course completion, to time spent on certain content or assessment results. This information if organized and analyzed can reveal knowledge gaps in a given area. Above average employees who could be promoted and more relevant materials. Finally, a series of information that helps to have a better view of the strengths and challenges that an organization has.
This is an obvious advantage with the use of learning management platforms. The ability to enroll thousands of users in a given course and provide access to knowledge to a large user audience is in fact one of the greatest advantages of using a Corporate Learning Management Software.